Privacy Policy

Last Updated: 27 July 2026 | Applicable Law: Act on the Protection of Personal Information (APPI), Japan

DevOps Station ("we", "our", "the Company") operates the website devopsstation.digital. This Privacy Policy describes how we collect, use, store, and protect personal information in compliance with Japan's Act on the Protection of Personal Information (Act No. 57 of 2003, as amended). Please read this document in full before submitting personal information through this website.

1. Business Operator Identity — We are the personal information handling business operator responsible for your data.

Company Name: DevOps Station
Website: devopsstation.digital
Address: 〒950-0141 Niigata, Konan Ward, Kamedakogyodanchi, 2 Chome-1-7, Japan
Phone: +81 25 382 6700
Email: info@devopsstation.digital

As a personal information handling business operator under the APPI, we are responsible for the lawful management of personal information provided to us through this website and any related business communications.

2. Personal Information We Collect — We collect only the information you actively provide through our contact form.

We collect the following categories of personal information when you voluntarily submit our contact form:

Full name
Email address
Telephone number
Message content (which may include details about your organization or technical environment)

We also collect certain technical data automatically when you visit our website, including IP address, browser type, operating system, referring URL, pages visited, and time of access. This data is collected through standard web server logs and, where consent is given, through analytics cookies.

We do not collect special categories of sensitive personal information as defined under the APPI (including, without limitation, race, religion, medical history, criminal record, or political opinion).

3. Purpose of Use — Your information is used only to respond to your inquiry and communicate about our services.

In accordance with Article 18 of the APPI, we specify the following purposes for which personal information is used:

To respond to inquiries submitted through the contact form
To communicate about potential consultancy engagements
To fulfill any agreed contractual obligations
To improve and maintain the functionality of this website using aggregated, anonymized data
To comply with applicable legal obligations

We will not use your personal information for any purpose beyond those listed above without your prior consent, except where required by law.

4. Third-Party Disclosure — We do not sell or share your personal information with third parties except as described here.

We do not provide personal information to third parties without the individual's consent, except in the following circumstances permitted under the APPI:

Where required by law, court order, or government authority
Where necessary to protect the life, body, or property of an individual and it is difficult to obtain the individual's consent
Where necessary for public health or the sound development of children, and it is difficult to obtain the individual's consent
Where disclosure is necessary to cooperate with a national government organ, local government, or their agents in executing affairs prescribed by law, and obtaining the individual's consent may impede the execution of such affairs

We may engage third-party service providers (processors) to support website hosting and email delivery. Such providers are bound by contractual obligations not to use personal data for any purpose other than providing services to us, and in a manner consistent with this policy and the APPI.

5. Overseas Transfer of Personal Information — We may store or process data outside Japan; we take appropriate safeguards.

In certain cases, personal information may be processed by service providers located outside Japan. Where such transfers occur, we take measures to ensure that the receiving party maintains a level of personal information protection equivalent to that required under the APPI, including appropriate contractual safeguards as required by Article 24 of the APPI.

You will be informed of specific overseas transfer arrangements upon request.

6. Retention Period — We keep your information only for as long as necessary for the purposes described above.

Personal information is retained only for the period necessary to fulfill the purposes described in Section 3, or as required by applicable law. Once information is no longer needed, it is securely deleted or anonymized. Inquiry records are typically retained for a period of no longer than three years following the conclusion of the related engagement or inquiry, unless a longer period is required by law.

7. Security Measures — We implement organizational and technical measures to protect personal information.

We take reasonable organizational, technical, and physical measures to protect personal information from unauthorized access, disclosure, alteration, or loss. These measures include:

Access controls limiting who can view personal information within our organization
Use of encrypted communication (HTTPS/TLS) for data transmission
Secure email handling practices
Regular review of our data handling practices

No method of transmission over the internet is completely secure. While we strive to protect personal information, we cannot guarantee absolute security.

8. Your Rights Under the APPI — You have rights to access, correct, and request deletion of your personal information.

Under the APPI (as amended, effective April 2022), you have the following rights with respect to your personal information held by us:

Right to disclosure: You may request disclosure of retained personal information we hold about you (Article 33).
Right to correction: You may request correction of personal information that is inaccurate or incomplete (Article 34).
Right to suspension of use or deletion: You may request that we stop using or delete your personal information in cases specified under Article 35.
Right to suspension of third-party provision: You may request that we stop providing your personal information to third parties (Article 37).
Right to records disclosure: You may request records of third-party provision where applicable (Article 33).

To exercise any of these rights, please contact us at info@devopsstation.digital. We will respond within a reasonable period as required by the APPI. Identity verification may be required before processing requests.

9. Cookies and Tracking Technologies — We use cookies; details are in our Cookie Policy.

This website uses cookies and similar tracking technologies. Full details of what cookies we use, why, and how to manage them are set out in our Cookie Policy. Your cookie preferences can be managed at any time through the cookie consent tool on this website.

10. Changes to This Policy — We will update this page if our practices change and note the date of revision.

We may update this Privacy Policy from time to time to reflect changes in our practices, applicable law, or other factors. The "Last Updated" date at the top of this page will reflect the most recent revision. Continued use of this website after any update constitutes acceptance of the revised policy. We encourage you to review this page periodically.

11. Contact for Privacy Inquiries — Direct all privacy-related questions to info@devopsstation.digital.

For any questions, concerns, or requests relating to this Privacy Policy or the handling of your personal information, please contact:

DevOps Station Privacy Desk
Email: info@devopsstation.digital
Phone: +81 25 382 6700
Address: 〒950-0141 Niigata, Konan Ward, Kamedakogyodanchi, 2 Chome-1-7, Japan

We aim to respond to all privacy inquiries within 10 business days.